Privacy Policy

Last updated: August 26, 2026

The Papua New Guinea Student Association at South Dakota State University ("PNGSA SDSU," "we," "our," or "us") respects the privacy of individuals who visit our website or provide information through our online forms.

This Privacy Policy explains what information we may collect, how we may use that information, and the steps we take to responsibly handle information provided through the PNGSA SDSU website.

1. Information We May Collect

We may collect information that you voluntarily provide when you complete forms, contact the organization, register for events, apply for membership, or participate in PNGSA activities.

Information voluntarily provided may include:

• Name
• Email address
• Phone number
• Academic major or program
• Graduation year or student classification
• PNGSA membership information
• Event registration information
• Photographs voluntarily submitted for organization purposes
• Social media or LinkedIn profile links voluntarily provided
• Messages or other information submitted through forms

2. How We Use Information

Information collected through the PNGSA SDSU website may be used to:

• Manage membership records
• Communicate with students and members
• Organize meetings, programs, and events
• Respond to questions and inquiries
• Share important organization announcements
• Maintain student leadership and member information
• Improve the PNGSA SDSU website and services
• Support PNGSA programs and student activities

3. Information Sharing

PNGSA SDSU does not sell personal information.

Information may be shared with authorized PNGSA student leaders when reasonably necessary to manage organization activities, membership, meetings, events, communications, or other organization responsibilities.

Information may also be disclosed when required by applicable law, university policy, or when reasonably necessary to protect the safety and security of individuals or the organization.

4. Third-Party Services

Our website may use or link to third-party services such as Google Forms, Google Drive, Google Calendar, GitHub, social media platforms, mapping services, or other online tools.

These services may collect and process information according to their own privacy policies and terms.

PNGSA SDSU is not responsible for the privacy practices, security, or content of third-party websites or services.

5. Cookies and Website Analytics

Our website may use cookies or analytics services to better understand how visitors use the website.

These technologies may collect general information such as browser type, device type, pages visited, referring pages, and general website activity.

If analytics tools are added to the website, information collected through those services may be used to improve website performance, accessibility, and content.

6. Photos and Media

PNGSA SDSU may publish photographs, videos, or other media from organization events, meetings, cultural programs, PNG Night, and student activities.

Individuals who have concerns about a photograph, video, or other media displayed on the website may contact PNGSA SDSU to request review or removal.

7. Data Security

We take reasonable steps to protect personal information from unauthorized access, misuse, alteration, or disclosure.

However, no internet-based system or electronic storage method can guarantee complete security.

Individuals should avoid submitting highly sensitive personal information through public website forms unless specifically requested through an authorized and secure process.

8. Student and Member Accounts

If PNGSA SDSU provides member or executive login accounts in the future, users will be responsible for keeping their login credentials confidential.

Access to private organization information may be limited based on an individual's membership status, organization role, or leadership position.

Users should not share their login credentials with unauthorized individuals.

9. Children's Privacy

The PNGSA SDSU website is primarily intended for university students, prospective students, alumni, community members, and individuals interested in the organization.

We do not knowingly collect personal information from children under the age of 13 through this website.

10. External Links

Our website may contain links to external websites, including South Dakota State University, scholarship organizations, government agencies, social media platforms, and other organizations.

PNGSA SDSU is not responsible for the content, availability, security, or privacy practices of external websites.

11. Changes to This Privacy Policy

PNGSA SDSU may update this Privacy Policy when website features, organization practices, or applicable requirements change.

Updates will be published on this page with a revised "Last updated" date.